Sign without accounts — and land straight in the minute book
Every signatory gets a personal link by email — no account, no password, nothing to install. However they sign, the passed resolution lands in an immutable minute book with the evidence attached to that entry, permanently, and ready to show anyone who asks to see it.
Signature evidence attached to the entry — no signatory ever created an account.
Illustrative — Solstice Labs demo data
A signing link that needs no account
Circulate a resolution and every signatory gets their own personal link by email — open it on a phone or a laptop, read the instrument, and sign. There's no account to create, no password to remember, and nothing for a director to install first. The link is personal to the person it's addressed to, so it's always clear whose signature is still expected, and no one else can act on it in their place. It works exactly the same whether the signatory is at their desk or standing in an airport.
- Personal signing links by email — opens and signs from any device
- No account needed for any signatory
- The link stays personal — Veela reminds you not to forward it
Watch who's signed and who's still outstanding
A live progress bar tracks every signatory as they sign, so you always know what's still needed before a resolution passes — majority of directors, all directors, or whatever threshold the instrument requires. Resend a link to a signatory who hasn't opened it yet in one click, and ask Veela directly who's holding things up. There's no spreadsheet to keep on the side and no need to chase people over email to find out where things stand.
- A live progress bar — 1 of 2, 2 of 3, whatever the threshold requires
- Resend controls for any signatory who hasn't opened their link
- Ask Veela can answer “who hasn't signed yet” straight from the page
Wet ink, or your own provider — both work
Not every signatory wants to sign on screen. Print, sign and upload works just as well — Veela records each wet-ink signature individually against the instrument, with the same evidence trail as a link. And if your board already runs DocuSign, PandaDoc or Annature, connect it and circulate through that provider instead; Veela still tracks status and files the result in the same minute book. Mix and match freely — one director can sign on screen while another prints and uploads, on the same instrument.
- Print, sign, upload — each signature recorded individually
- Bring your own DocuSign, PandaDoc or Annature if you'd rather
- Disconnect any time and fall back to Veela's included links
Every passed resolution fills the minute book itself
The moment the last required signature lands, the resolution is marked passed — sealed, dated and filed into an immutable minute book with the signature evidence attached to that entry permanently. Nothing is retyped and nothing can be edited afterwards, by anyone. When a bank, an investor or ASIC asks to see the record of a decision, it's already there, ready to export as a single due-diligence bundle rather than assembled by hand.
- Passed resolutions file themselves — no manual filing step
- Every entry carries its own signature evidence, permanently
- Export a due-diligence bundle of the whole minute book in one go
Why this matters if you’re a Pty Ltd
Every Australian company has to keep a minute book and be able to produce it if asked — for a bank, an auditor, an investor doing due diligence, or ASIC itself. Veela keeps that record current without anyone having to remember to update it, and without a filing step someone can forget to do.
The minute book every company must keep
Passed resolutions, signed instruments and the evidence behind them, kept together automatically — so the record required of your company is never something you have to reconstruct after the fact.
Signature evidence that stands up to scrutiny
Every signature — on-screen or wet ink — is recorded against the instrument individually, with a timestamp, so the evidence behind a passed resolution survives a due-diligence request or an ASIC query.
No account, no excuse to delay
A signatory who'd otherwise sit on a printed pack can sign from their phone in minutes — useful when a director is travelling, or a resolution is genuinely time-sensitive.
Not sure? Just ask Veela
Ask Veela sits right alongside every circulating resolution, so you're never guessing where a signature stands or what happens next. Ask who still needs to sign, whether wet ink is fine for this particular instrument, or what evidence a bank will expect to see — Veela answers from the resolution and the minute book in front of it, not a generic explanation of how e-signatures work in general.
- “Who hasn't signed the dividend resolution yet?”
- “Can Priya sign this one by print and upload instead?”
- “Show me the minute book entry for our last share issue.”
- “Is a wet-ink signature good enough for this resolution?”
- “Export a due diligence bundle of the minute book.”
Keep exploring
Form 484 lodgement packs prepared the moment a resolution passes — send to your agent or self-file.
Read more →One library for every company file, and the context that grounds every Ask Veela answer.
Read more →A named human approves what matters, and a sentinel opens the work before the deadline does.
Read more →See it running on your own facts
Start free for 7 days, or try the no-signup sandbox first — same platform, illustrative data.