Nothing goes overdue, because the work opens before the date does
A Pty Ltd's year is a slow drip of dated obligations — the annual review, the s347A solvency resolution, ASIC's 28-day window, director ID, ESS reporting, expiring options. Veela reads your own register and opens each one early, then prepares the paperwork the moment a resolution passes. It never lodges anything on its own; a person still clicks.
Illustrative — Solstice Labs demo data
A sentinel that opens the work before the deadline does
Veela runs a background sentinel over your company's calendar of obligations and opens a task with lead time, well before anything is due — then raises its risk level as the date closes in. It isn't a reminder you set; it reads your own register, officers and grants and works out what applies to this company. Every task lands on the dashboard rather than in somebody's inbox, and stays open until it's actually done.
- The ASIC annual review opens 60 days out and escalates inside 14 days
- Option grants nearing expiry open 90 days out, so nobody's grant lapses unnoticed
- Milestone vesting tranches open 30 days before they're due for board confirmation
- The ESS annual reporting window opens 45 days ahead of its 14 July deadline
- An s113 advisory once non-employee shareholders reach 45, and a high-risk one at 50
Director ID — the obligation that belongs to the person, not the company
A director ID is applied for once, through the Australian Business Registry Services, and it stays with the person for life. Because it attaches to the individual rather than the company, it's the one that quietly goes missing — nothing in the company's own paperwork breaks when a director hasn't got one. Veela opens a task for any active director on your register whose director ID isn't recorded as verified, dated 28 days from their appointment, and escalates it once that date passes.
- A task per active director without a verified director ID — named, not a generic warning
- Dated 28 days from that director's appointment, and escalated once the date is past
- Reads your own officer register, so a new appointment is picked up without anyone remembering to check
The annual review, and the solvency resolution behind it
Your company's annual review date is the fixed point in a Pty Ltd's year: ASIC issues the annual statement and an invoice, and the company has to confirm its details are right. Within two months after that date a director must also pass a solvency resolution under s347A — unless the company lodged a financial report with ASIC under Chapter 2M in the previous 12 months. It's kept with the company's records rather than lodged; if a positive resolution can't be passed, ASIC must be told within 7 days under s347B. Veela opens the review task with the solvency resolution prep note attached, so the resolution is drafted and ready to circulate rather than remembered late.
- The review date tracked on the dashboard, not discovered when the invoice arrives
- The s347A solvency resolution drafted from your own facts and filed in the minute book
- Kept with the company's records, not lodged — and the s347B position if it can't be passed
A dashboard that tells you where the company actually stands
Log in and the picture is one screen: whether the register reconciles, whether ASIC is current, how much of the option pool is still unallocated, what the next deadline is, what tasks are open and what's already out for signature. Nothing on it is a static summary someone maintains — it's rendered live from the same register that backs every resolution, which is why it can be trusted to be complete.
- Register and ASIC status, the unallocated pool and the next deadline at a glance
- Open tasks and in-flight signatures shown together, so nothing sits forgotten
- The same live data that backs drafting, the Checker and the ASIC hub
The ASIC pack builds itself, the moment a resolution passes
When a resolution changes something ASIC needs to know about — an officer, a registered address, a share structure — Veela prepares the lodgement pack straight away: the Form 484, an extract from the affected register, and the minute book entry the change came from. Nothing is retyped out of the resolution, so the pack matches the record exactly, and it exists from day one of ASIC's 28-day window rather than day twenty-six.
- Form 484 prep assembled automatically from the passed resolution
- The supporting register extract attached, not re-keyed
- Ready to lodge from the start of ASIC's 28-day notification window
Send it to your agent, or lodge it yourself
Already work with a registered agent? Invite them into the hub and email the pack straight across — no re-keying and no covering note to write. Prefer to lodge directly? Self-file with ASIC and mark the pack filed, and Veela keeps the record of what was sent and when. Either way, correspondence your agent sends back lands in the same inbox, filed next to the pack it answers. Form 484 prep, email-to-agent routing, self-filing and the correspondence inbox are on every plan — what changes between plans is who's operating the account, not whether you can reach ASIC.
- Invite your own registered agent, or self-file and mark filed
- An inbox for agent correspondence, filed next to the pack it answers
- One record of what was lodged, by which route, and when
- Veela Managed: a named Veela principal is appointed as your company secretary under s204A and lodges as your registered agent, with a qualified human reviewing every release
Traceable back to the minute book, every time
A lodgement pack is never an island. Open one and you can trace it straight back to the resolution that created it and the minute book entry it's attached to. If ASIC or an auditor asks how a change came about, the answer is the record you already keep, not an explanation constructed afterwards — which is the same reason a deadline met here doesn't create a second version of events to reconcile later.
- Every pack links back to its source resolution and minute book entry
- One consistent record — nothing prepared separately for ASIC
- The same evidence trail an auditor or an investor would ask to see
Your accountant can watch it too, on a free view only seat
Most of these dates are already someone else's job — your accountant does the annual review, your lawyer wrote the constitution. Neither of them should have to rebuild your register from scratch each year, and neither should cost you a seat to let in. Every plan, Trustee and Solo included, carries up to 5 free view only seats: they read the live record and download what they need, and change nothing.
- Reads the registers, the ASIC position and the minute book, and downloads what it's allowed to see
- Changes nothing and uploads nothing — every write stays with the paid seats
- No Ask Veela, so a free seat never spends your AI allowance
- Documents marked admin-only stay hidden from it
- Team adds 2 paid seats beyond the owner, then +$20/month each — everyone on one dashboard, one library, one task list
Why this matters if you’re a Pty Ltd
Nothing on this list is hard. All of it is easy to miss, because none of it announces itself — the penalty for a late ASIC notification and the penalty for a director without a director ID both arrive long after the moment you could have acted. Veela's job is to make the date arrive early enough to be boring.
ASIC's 28-day window for notifying changes
Officer, share and registered address changes all carry a notification window. The pack is prepared the moment the resolution passes, so there's no scramble to assemble it in the last week.
The annual review and s347A
The review date, the annual statement, and the solvency resolution a director must pass within two months after it — unless a financial report was lodged under Chapter 2M in the previous 12 months.
Director ID, per director
A director ID belongs to the person and is applied for once through ABRS. Veela opens a task for any active director whose ID isn't recorded as verified, rather than assuming it was done.
ESS reporting to the ATO
Option grants often carry employee share scheme reporting obligations. The window opens on 1 July and the deadline is 14 July; the task opens 45 days ahead of it, drawn from the option register itself.
s113 — the 50-shareholder ceiling
A proprietary company is capped at 50 non-employee shareholders. Veela raises an advisory at 45 rather than at the ceiling, because crossing it forces conversion to an unlisted public company.
Records you must be able to produce
If ASIC, a bank or an auditor asks for the paper trail behind a change, the pack, the resolution and the minute book entry are already linked and ready to show.
Not sure? Just ask Veela
Ask Veela knows what the sentinel has opened, what's still sitting in the outbox and what your agent has sent back, so you can ask instead of digging through correspondence. It will also tell you in plain language whether a change you're planning is one ASIC needs to hear about at all, and how long you have once the resolution passes.
- “Why did the sentinel open an annual review task, and what do I need to do?”
- “What's our company's annual review date?”
- “Which of our directors still needs a verified director ID?”
- “Has the Form 484 for the new director been lodged yet?”
- “What counts as an ESS annual reporting obligation for us this year?”
Keep exploring
Registers, class rights and the minute book, written by the resolutions that passed — with the as-at-date export and the citations a data room asks for.
Read more →Drafted from your own constitution, checked before anyone sees it, approved by a named human, signed without anyone creating an account.
Read more →See it running on your own facts
Start free for 7 days, or try the no-signup sandbox first — same platform, illustrative data.